Schedule and pay
Planned and completed payments are recorded, with their payment documents.
Before you start
- Approved bills, advances or claims. Once approved, they appear in the Upcoming tab automatically.
- An active cash or bank account in Cash & Bank.
- Access to pay purchases.
Steps
Step 1: Open the Upcoming tab
In the sidebar, choose Money, then Payment Schedule. The Upcoming tab lists what has been approved, with the source Purchase, Purchase Advance, Reimburse or Cash Advance.
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The Upcoming tab of the Payment Schedule with the payments and their sources.
Step 2: Schedule the payments
Tick the rows and click Schedule payments. Pick the account in Pay from, set the Processing date, then click Schedule.
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The schedule payment dialog with Pay from and Processing date.
Step 3: Mark as paid
Once the transfer is done, open the Scheduled tab, choose Mark as paid on the row, fill in the Paid date and click Mark paid.
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The mark as paid dialog with the paid date in the Scheduled tab.
When you are done
- For a vendor bill, Finday creates a purchase payment numbered PAY and a money-out transaction.
- For employee claims and advances, Finday creates a money-out transaction and marks them Paid.
- Transfer proof can be uploaded in the Paid tab.
Common problems
A message asks to create or activate an account
There is no active cash or bank account. Add one in Cash & Bank first.
Cancelling a schedule
Cancel schedule only cancels the schedule, with a reason of at least 10 characters. The source bill or advance is not canceled.
Something still unclear?
Ask us on WhatsApp. The Finday team replies during office hours and can walk you through it in your own account.