Count stock and post the differences
Stock in Finday matches the physical count, and the difference is recorded as an inventory adjustment.
Before you start
- Active products with a base unit and an inventory account. Products missing either don't appear in the product picker.
- An active warehouse.
- Inventory write access, and inventory adjustment access to post.
Steps
Step 1: Start a new stock opname
In the sidebar, choose Master Data, then Products. Open the Stock opname transactions tab and click New stock opname, or choose More actions, then New stock adjustment.
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The Stock opname transactions tab with the New stock opname button.
Step 2: Fill in the document details
In Document details, fill in the Opname date and Warehouse. Check the Inventory adjustment COA, then choose the Entry mode: Counted quantity or Adjustment delta.
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The stock opname document details with date, warehouse, adjustment account and entry mode.
Step 3: Enter the counts
In Physical count lines, click Add line, choose the product and enter the Counted qty. Finday shows the System qty, Variance and Value. Many products can be filled from the template with Import file.
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Physical count lines with counted qty, system qty, variance and value.
Step 4: Check the ledger impact
In GL impact & posting simulation, check the journal that will be made. If a line's Evidence is Missing, click Change cost and enter a Manual cost.
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The stock opname posting simulation with debit and credit lines.
Step 5: Save it as a draft
Click Create draft. While it is a draft, the counts can be changed and saved again with Save draft.
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The stock opname in draft with the Save draft button.
Step 6: Post the stock count
Click Post stock count. Finday shows the adjustment journal's number.
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The posted stock opname with its journal number.
When you are done
- The stock opname is Posted with its journal. A surplus increases the inventory account, a shortage reduces it, against the inventory adjustment account.
- Lines with no variance post nothing.
- To undo it, click Void posted count and give a reason. Finday posts the reversing journal.
Common problems
Post stock count can't be clicked because a cost is Missing
Lines with a variance need a unit cost. Click Change cost on that line and enter a Manual cost.
A message says the stock opname action could not be completed
The inventory adjustment account must be an active detail expense account. Use the default account 8-80100 if unsure.
A message says unsaved changes use a local preview
Click Save draft first, then post.
Something still unclear?
Ask us on WhatsApp. The Finday team replies during office hours and can walk you through it in your own account.