Publish payslips and pay salaries
Employees receive their payslips, salaries are paid from the company account, and the payroll payable is cleared in the books.
Before you start
- A payroll run with the status Posted.
- Verified employee bank accounts.
- An active company IDR bank account linked to the chart of accounts.
- To prepare the payment, access to pay. For bank instructions and transfer confirmation, also Cash & Bank write access.
Steps
Step 1: Publish the payslips
On the detail of the Posted run, in the Payslips section, click Publish payslips. Publishing does not release a bank payment.
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The Payslips section of the payroll run detail with the Publish button.
Step 2: Prepare the payment batch
In the Employee payment section, click Prepare payment batch. Finday snapshots each employee's primary bank account and net pay.
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The Employee payment section with the Prepare payment batch button.
Step 3: Generate the bank CSV and transfer
Click Generate bank CSV and upload the file to the company's internet banking for a bulk transfer. Then click Release to bank so the batch is marked Released.
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The payment batch with the Generate bank CSV and Release to bank buttons.
Step 4: Confirm the batch as paid
Once the bank has processed the transfer, choose the Paying bank account and Transaction date, fill in the Batch bank reference if you have one, then click Confirm batch paid.
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Confirm batch paid with the paying bank account and transaction date.
Step 5: Open the PPh 21 report
In HR › Payroll, open More tools, then PPh 21 report to see the PPh 21 withheld each month as the basis for payment and filing.
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The PPh 21 report from the More tools menu in Payroll.
When you are done
- Employees see their payslip under Home › My essentials › Payslip. Finday does not email payslips.
- Once the batch is confirmed paid, Finday reduces the payroll payable and the paying bank account balance.
- The bank transactions can be reconciled in Cash & Bank.
Common problems
A published payslip needs correcting
Use Supersede published payslips and give a reason of at least 10 characters.
A transfer to an employee failed
When recording the batch results, mark an exception for that employee and fill in the Failure reason. Failed transfers are not confirmed.
Looking for a BPJS report or PPh 21 withholding slips
Finday currently provides the PPh 21 report. A BPJS report and e-Bupot are not available yet.
Something still unclear?
Ask us on WhatsApp. The Finday team replies during office hours and can walk you through it in your own account.