Request and approve a cash advance
The employee receives funds in advance for work expenses, and the advance stays on record until it is settled.
Before you start
- An approval route for cash advances. Without one, new companies use a fallback route that approves automatically.
- The employee's bank account to receive the transfer.
- An active company cash or bank account to pay from.
Steps
Step 1: Request an advance
On Home, under My essentials, choose Cash Advance, then click Request advance.
Screenshot coming soon
The employee's Cash Advance page with the Request advance button.
Step 2: Fill in the request and submit
Fill in the Title, Request date, Requested amount (IDR) and Purpose. Add Notes and a Supporting document if you have them, then click Submit Request.
Screenshot coming soon
The Request cash advance form with title, date, amount and purpose.
Step 3: The approver approves the request
The approver opens the request from To approve on the Cash Advance page. Check the purpose and amount, then click Approve or Reject and confirm.
Screenshot coming soon
The cash advance detail for the approver with the Approve and Reject buttons.
Step 4: Finance pays the advance
The approved advance appears in Money › Payment Schedule with the source Cash Advance. Schedule the payment, transfer the money to the employee, then mark it as paid.
Screenshot coming soon
An approved cash advance in the Upcoming tab of the Payment Schedule.
When you are done
- Once approved, the advance appears in the Payment Schedule with the source Cash Advance.
- Once marked as paid, Finday posts the employee advance and reduces the cash or bank balance. The advance status becomes Open.
- The employee then settles it, see the tutorial Settle a cash advance.
Common problems
A message asks for the title, date, amount or purpose
Title, Request date, Requested amount and Purpose are required.
The request was rejected
A rejected request does not move forward. Contact the approver if you need clarification, then submit a new request.
Something still unclear?
Ask us on WhatsApp. The Finday team replies during office hours and can walk you through it in your own account.