Correct a posted journal
A wrong journal is reversed in the ledger and, if needed, replaced with the right one, with a clear trail.
Before you start
- A Posted manual journal.
- Access to reverse journals. For Reverse & replace, also access to post journals.
- A reversal date in a period that is still open.
Steps
Step 1: Open the journal
In Accounting › Journals, find the journal with the date, status or account filters, then click its number in the Journal No column.
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The journal list with filters and a clickable journal number.
Step 2: Choose how to correct it
In the Source document section, choose Reverse without replacement if the journal only needs to be cancelled, or Reverse & replace if it needs a correct journal.
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The Source document section with the Reverse without replacement and Reverse & replace buttons.
Step 3: Reverse without replacement
Fill in the Reversal date and the Correction reason, then click Confirm reverse.
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The reversal date and correction reason with the Confirm reverse button.
Step 4: Or reverse and replace
With Reverse & replace, the correction form opens with the original journal's lines. Fill in the Reversal date and Correction reason, fix the lines, click Review journal, then Post replacement.
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The manual journal correction form with the original lines and the Post replacement button.
When you are done
- The original journal is Reversed, and a reversing journal is posted on the reversal date.
- Journal relationships on the detail page link the Original journal and the Reversing journal.
- With Reverse & replace, the replacement journal is posted too.
Common problems
A message says the correction reason needs at least 10 characters
For Reverse & replace, the Correction reason must have at least 10 characters.
The journal has no reverse buttons
Journals created from other documents, including journals with a cash or bank line, are corrected from their source document or transaction, not from Journals.
Something still unclear?
Ask us on WhatsApp. The Finday team replies during office hours and can walk you through it in your own account.