Pay a purchase bill
You record a payment to your vendor and allocate it to their bills, in full or in part.
Before you start
- A purchase bill with the status Approved, Unpaid, Partially paid or Overdue.
- A cash or bank account in Cash & Bank to pay from.
- Access to record purchase payments.
Steps
Step 1: Open the bill
In Purchase & Expenses, open the Bill tab and click the BILL number you are paying.
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The Bill tab with a list of bills, due dates and statuses.
Step 2: Click Record payment
It is in the bottom bar of the bill's detail page. The payment form opens for this bill's vendor.
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The purchase bill detail page with the Record payment button in the bottom bar.
Step 3: Choose the account, date and amount
Choose Paid from (Account) and the Payment date. In Unpaid bills, enter the Payment Amount; enter less than the amount due for a part payment.
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The purchase payment form with the bank account, payment date and the amount allocated to the bill.
Step 4: Click Save payment
Finday saves the payment, opens its detail page and updates the bill's status.
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The purchase payment detail page with its PAY number and the bill it paid.
When you are done
- The payment gets a PAY number.
- The bill becomes Paid, or Partially paid when not paid in full.
- The balance of the cash or bank account drops by the payment.
Common problems
Paying several bills from one vendor at once
In Unpaid bills, enter a Payment Amount for each bill you are paying. Total Allocation shows the sum.
Scheduling the payment first
Open the Payment Schedule and choose Schedule payment on the bill in the Upcoming tab. Once the money has gone out, choose Mark as paid in the Scheduled tab; Finday creates the payment document.
Something still unclear?
Ask us on WhatsApp. The Finday team replies during office hours and can walk you through it in your own account.